Mac OS X | Business / Productivity | Database | DEVONthink Pro Office

DEVONthink Pro Office - 2.0pb4

Intelligent info manager.

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All Time:	(3.9)
Version 2.0pb4:	(4.0)
Selected Version:	2.0pb4
Release Date:	2009-03-30
License:	Beta
Downloads (version 2.0pb4):	487
Downloads (all versions):	12,622
Price:	$149.95

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Product Description:

In today's world, everything is digital. From shopping receipts to important research papers, your life often fills your hard drive in the form of emails, PDFs, Word documents, multimedia files and more. Questions eventually pop up, like where do you store all of this stuff? How do you organize these very different file types, and even better, how do you find the exact file you're looking for the second you need it? It's almost as if you need a second brain just to keep your digital life straight.

DEVONthink is the solution to the digital age conundrum. It is your second brain, the one and only database for all your digital files, be they PDFs, emails, Word docs or even multimedia files. Boasting a refined artificial intelligence, DEVONthink is exceedingly flexible and adapts to your personal needs. And if the files are not digital yet, digitize them with DEVONthink Pro Office.

Use it as your document repository, your filing cabinet, your email archive, or your project organizer; DEVONthink can do it all. You can even collect and organize data from the web for your own use, enrich it with sound and movie files from your hard drive, and then export the finished product as a website or to an Apple Pages document to print, should you so desire. Or copy the content to your iPod! The possibilities are only as limited as your imagination.

DEVONthink Professional Office extends DEVONthink Pro with three additional modules: Pro-grade email archiving, paper capture including optical character recognition, and integrated web sharing (search only.)

What's new in this version:

From this release on all editions of DEVONthink require Mac OS X 10.5 or later. This beta expires May 31, 2009.
New: Dock icon badge shows number of new items after using services, bookmarklets, most scripts, after opening a new feed (Pro and up), or after adding stuff from DEVONagent. Badge is removed after (de)activating the application.
New: Default smart group 'Duplicates' listing all duplicate items in the database.
New: More smart group predicates.
New: Results of toolbar search and search windows can be renamed.
New: Open Link command of contextual menus of text views is also available for automatic Wiki links.
Improved: Revised Import and Backup preferences tabs.
Improved: Default setting for Preferences, General tab, Startup is now Open windows that were open on quit. This setting is also applied to most windows and panels.
Improved: Smart group editor.
Improved: Ranking of search results.
Improved: Recognition of duplicates.
Improved: All unread items (and not only those of feeds) use the same unread icon in lists.
Improved: Searching in selection is faster and supports selected smart groups, too.
Improved: Services are able to retrieve the URL from iCab and Opera, too, or try to store the path of the original document of unknown applications as a file URL if possible.
Improved: Toggling widescreen mode restores the width and order of the previously used columns.
Improved: Unified focus handling.
Improved: Display of creation, modification, and addition dates.
Improved: File > Export > as Files & Folders automatically uses unique filenames if necessary.
Improved: Revised indexing of numbers separated by '.' or ','.
Improved: Naming of files, e.g. of email messages with a subject like '...'
Improved: More reliable handling of bookmarks if URL is invalid or not RFC 1808 compliant.
Improved: Handling of multiple strings for one predicate in searches.
Improved: Automatic Wiki linking doesn't use items in the trash anymore.
Improved: More accurate calculation of file size (includes both data and resource fork).
Improved: Stability when importing Word and OpenOffice documents.
Improved: Handling of defective databases.
Improved: Sparkle framework updated to version 1.5b6.
Improved: Many minor interface and workflow improvements.
Improved: Several minor performance improvements.
Fixed: Info toolbar item did not toggle visibility of Info panel.
Fixed: Pressing Command-Shift-Backspace to empty the trash moved the selected items to the trash if the trash was empty.
Fixed: Issues with certain complex proximity terms and phrases.
Fixed: Bug causing text clippings become unsuable when being renamed.
Fixed: Meta Data predicate of smart groups did not work.
Fixed: Memory leak while converting old databases.
Fixed: Various minor bugs and interface glitches.
Removed: Obsolete preferences options.
Removed: Inherited labels (again).
New: Added a page shuffle toolbar button specific for manual duplex document feeder scanning.
New: Location of results of simple search contains name of database (Web server).
Improved: OCR accuracy; unrecognized words are no longer silently skipped.
Improved: Scan panel, enhanced drawer.
Improved: OCR Activity panel.
Improved: Scan and email import processes more responsive and reliable.
Improved: Number of search results not limited to 50 anymore (Web server).
Improved: Incoming scans and email messages from Apple Mail use the standard import destination.
Improved: Naming conventions of actions for saving the document and saving PDF attributes. (OCR)
Improved: New, faster threading. (Email archiving)
Improved: Many interface and workflow enhancements.
Fixed: Installation of OCR engine resources.
Fixed: Problems of the ABBYY OCR engine when dealing with bitmap images.
Fixed: Various minor issues (Email archiving, scanning, OCR).

Operating System Requirements:

This product is designed to run on the following operating systems:

Mac OS X 10.5 Intel
Mac OS X 10.5 PPC

Feedback Summary:

Version 2.0pb4:
Overall Rating:	(4.0)	Features:	(4.0)	Support:	(4.0)
Ease of Use:	(3.0)	Quality / Stability:	(5.0)	Price:	(4.0)

Key to Types of Feedback:

Reviews Reviews Troubleshooting Usage Tips Developer Notes Commentary Featured Reviews

DevonThink Pro Office is a Great Tool to Manage your Digital Life - Version: 2.0pb7, 9/17/2009 05:04AM PST

(2 of 2 users found this comment useful)

MacInTalk Pro

There is nothing quite like this program and V2 is going to be even better.

I've been using this now with my all-in-one color laser machine to keep track of all of those documents and other bits of information that a person in the digital age seems to collect constantly. Contracts, warrantees, invoices, tax information, membership information, personal info, etc.

I really appreciate the OCR ability so I can turn nearly anything into a searchable document. OCR isn't perfect, of course, but it does the trick in most cases.

While the Pro Office version is priced out of the range of most people, it is a handy tool and thanks to the fact the Devon Technologies offers an upgrade path from each version of their product to the next makes it a bit easier for people to slowly trade up as their needs grow.

I tried looking for a program like this for Windows and there isn't anything even remotely close. The reciept and page managers don't do half of what DTPO can.

This baby rocks! - Version: 2.0pb7, 9/15/2009 07:17PM PST

(3 of 3 users found this comment useful)

RayCon

I had used DEVONthink Personal initially and then moved up to Pro and, finally, Pro Office. Although it was an application I used every day, I wasn't getting that warm fuzzy feeling. I searched around and purchased a competing application, Together, and thought I had found true love. Then the beta of DEVONthink Pro Office 2 was announced, and I decided to give the relationship another try. These guys have REALLY been hard at work! Love reborn! New and improved features are too numerous to mention, but I must say it does for my workflow what moving from dial-up to cable did for my web browsing. And they're not done yet! Try it, spend some time with it, kick the tires, burn some rubber. Print to DEVONthink instead of paper, and help save the forests. This baby rocks! (Sorry for the overabundance of metaphors. I couldn't resist.)

Crashes a lot on Snow Leopard - Version: 2.0pb6, 9/10/2009 09:13PM PST

(0 of 3 users found this comment useful)

staciav

I've had to cease using DTP on Snow Leopard since it crashes not long after opening it. Just a heads up for anyone reliant on DTP who's also considering upgrading to 10.6.

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Crashes a lot on Snow Leopard