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 Mail Saver - 3.6.6save mail's mailboxes into linked folders as mail documents |
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Product Description:
Apple's Mail works wonderfully to send and receive messages, but using it for long-term storage of email has undesirable consequences. Mail Saver solves this problem by moving messages into the Finder for long-term storage. It does this by linking mailboxes to Finder folders. When Mail Saver saves the contents of a mailbox, it copies its messages into its linked folder, then moves the original messages to Mail's Trash. The linked folders can be located anywhere you wish, such as with a project, an account or an interest group.
Mail Saver simply copies a message without doing any file conversion, thus a saved copy of a message is simply a Mail document (.emlx) file which must be opened with Mail. These saved documents may be Replied, Redirected, Forwarded, Bounced and Printed by Mail just like any other message. (But, they cannot be Junked, Deleted or Flagged). Saved messages also retain attachments, if present. Searching saved messages in Leopard is easy, simply use Spotlight. The saved copy of a message is modified so that:
Mail Saver uses Apple's Mail as its interface and its action is determined by the mailbox selected in Mail's frontmost Viewer. Here is a brief summary of Mail Saver's features:
Mail Saver simply copies a message without doing any file conversion, thus a saved copy of a message is simply a Mail document (.emlx) file which must be opened with Mail. These saved documents may be Replied, Redirected, Forwarded, Bounced and Printed by Mail just like any other message. (But, they cannot be Junked, Deleted or Flagged). Saved messages also retain attachments, if present. Searching saved messages in Leopard is easy, simply use Spotlight. The saved copy of a message is modified so that:
- The file name is the header's subject;
- The modification date is the header's Date Sent; and
- The comment is the header's To: address (for sent mail) or From: address (for received mail).
Mail Saver uses Apple's Mail as its interface and its action is determined by the mailbox selected in Mail's frontmost Viewer. Here is a brief summary of Mail Saver's features:
- Linked User Mailboxes - Route messages manually or automatically, using Mail's Rules, to User mailboxes, each linked to a folder. Mail Saver moves the contents of a linked mailbox into its linked folder. The originals are not immediately erased, but are moved into the Trash mailbox. Unread messages are labeled gray and the linked folder is opened showing messages ready to read.
- Mail Saver Table of Contents - Gives you instant access to Mail Saver, Help, Mail-Safe, (Spot-Mail) and to your linked folders via a menu in the Dock or Script Menu.
- Save Selected Messages - Selected messages in the Inbox and Sent mailboxes can be saved to any location. The original message is not moved to the Trash mailbox, so you can save multiple copies to multiple locations.
- Mail-Safe - Creates an archive of every message sent or received by Mail. The Trash mailbox is linked to a "Mail-Safe" folder of your choice where outdated messages are saved into year-numbered folders containing month-numbered folders containing day-numbered folders. The originals of these messages are erased from Mail. If you have a requirement to maintain an archive of your e-mail, Mail-Safe may meet your needs.
- Spot-Mail - (Tiger only) Spot-Mail uses Spotlight to search the content of .emlx files in the frontmost folder. (In Tiger, Spotlight cannot search these files directly.)
What's new in this version:
- Fixed another Tiger only bug.
- Dialog now shows full colon delimited path to linked folder; or unlinked; or broken link.
- All unicode characters are now displayed in file name (= message subject). (A bug in OS X 10.4.10 and earlier that prevented using some unicode characters seems to have been fixed. I have removed the work-around for this problem.)
- Fixed a problem with accounts having multiple email addresses not being recognized.
- Fixed a problem with Tiger not returning a valid message path.
- Fixed a problem that prevented compatibility with Tiger
- "Please Wait..." indicator no longer obscures error messages.
- New "Rebuilding Table of Contents ..." indicator.
- Choosing a folder on a remote disk is no longer allowed.
- Linking to the Desktop is no longer allowed.
- Improved Mail's display while saving messages. You can see it happen.
- Date Sent column is always visible and selected with descending order.
- A dialog warns if you have changed a mailbox's "Organize by Thread".
- The per launch per mailbox message limit has been increased to 200.
- You can hide Mail and let Mail Saver work in the background.
- Revised the registration and general dialogs.
- Added a "Rebuild TC" button to the general dialog.
Operating System Requirements:
This product is designed to run on the following operating systems:
- Mac OS X 10.5 Intel
- Mac OS X 10.5 PPC
- Mac OS X 10.4 Intel
- Mac OS X 10.4 PPC
Additional Requirements:
- Apple Mail and
- Leopard or Tiger 10.4.11 only. (10.4.10 and earlier is not supported)
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Featured Reviews
Does not work under Leopard ... yet - Version: 3.5.6, 4/16/2008 10:18AM PST
RebD
That's all. I'm told that Mail Saver for Leopard will be available soon!
Documentation could be clearer 
- Version: 3.5.3, 7/31/2007 05:47AM PST
(2 of 2 users found this comment useful)
candida1
I had version 3.4 of this before, which had better instructions! But this is a handy program that stops Mail doing that "oops, I'm full, I'm going to lose all your mail" trick. If that hasn't happened to you yet, be warned, it is a complete pain when it does, and Mail will give you NO warning.
After you've done all the install stuff, as in the "Help" instructions, choose or make a mailbox with the e-mails you want to back up: this mailbox will be emptied into Trash as each mail is backed up. Select this mailbox: mail is now your front app, which it HAS TO BE for Mail Saver to work; the new instructions don't really spell this out. Then click-and-hold on the icon in the dock, which brings up the usual dock options plus mailsaver, help, and spotmail. Got to mailsaver and release. It'll then (give it a moment) ask where you want to save the mail in that mailbox to an you can choose or create a file as normal, and then set it going. You might need to launch it several times depending on how much is in your selected mailbox (it does 100 per launch), but trust it, it will just trundle away in sequence until they are all done. That's it. Now, or when you've backed up your disk, you can empty the archived mails from the Mail program Trash. Repeat until satisfied.
I'd never use the "action" folder or much automation on this, since I never want to archive "everything up to today" and tend to keep my archives in "family 2005" "family 2006" etc folders, so I make and delete mailboxes to back up as I need them. A bit more laborious, and perhaps not using the program in the fullest or most elegant way, but it does what I need it to do, and it seems a very reasonable price to prevent a major problem.
After you've done all the install stuff, as in the "Help" instructions, choose or make a mailbox with the e-mails you want to back up: this mailbox will be emptied into Trash as each mail is backed up. Select this mailbox: mail is now your front app, which it HAS TO BE for Mail Saver to work; the new instructions don't really spell this out. Then click-and-hold on the icon in the dock, which brings up the usual dock options plus mailsaver, help, and spotmail. Got to mailsaver and release. It'll then (give it a moment) ask where you want to save the mail in that mailbox to an you can choose or create a file as normal, and then set it going. You might need to launch it several times depending on how much is in your selected mailbox (it does 100 per launch), but trust it, it will just trundle away in sequence until they are all done. That's it. Now, or when you've backed up your disk, you can empty the archived mails from the Mail program Trash. Repeat until satisfied.
I'd never use the "action" folder or much automation on this, since I never want to archive "everything up to today" and tend to keep my archives in "family 2005" "family 2006" etc folders, so I make and delete mailboxes to back up as I need them. A bit more laborious, and perhaps not using the program in the fullest or most elegant way, but it does what I need it to do, and it seems a very reasonable price to prevent a major problem.
Documentation could be clearer - Version: 3.5.3, 7/31/2007 05:46AM PST
candida1
I had version 3.4 of this before, which had better instructions! But this is a handy program that stops Mail doing that "oops, I'm full, I'm going to lose all your mail" trick. If that hasn't happened to you yet, be warned, it is a complete pain when it does, and Mail will give you NO warning.
After you've done all the install stuff, as in the "Help" instructions, choose or make a mailbox with the e-mails you want to back up: this mailbox will be emptied into Trash as each mail is backed up. Select this mailbox: mail is now your front app, which it HAS TO BE for Mail Saver to work; the new instructions don't really spell this out. Then click-and-hold on the icon in the dock, which brings up the usual dock options plus mailsaver, help, and spotmail. Got to mailsaver and release. It'll then (give it a moment) ask where you want to save the mail in that mailbox to an you can choose or create a file as normal, and then set it going. You might need to launch it several times depending on how much is in your selected mailbox (it does 100 per launch), but trust it, it will just trundle away in sequence until they are all done. That's it. Now, or when you've backed up your disk, you can empty the archived mails from the Mail program Trash. Repeat until satisfied.
I'd never use the "action" folder or much automation on this, since I never want to archive "everything up to today" and tend to keep my archives in "family 2005" "family 2006" etc folders, so I make and delete mailboxes to back up as I need them. A bit more laborious, and perhaps not using the program in the fullest or most elegant way, but it does what I need it to do, and it seems a very reasonable price to prevent a major problem.
After you've done all the install stuff, as in the "Help" instructions, choose or make a mailbox with the e-mails you want to back up: this mailbox will be emptied into Trash as each mail is backed up. Select this mailbox: mail is now your front app, which it HAS TO BE for Mail Saver to work; the new instructions don't really spell this out. Then click-and-hold on the icon in the dock, which brings up the usual dock options plus mailsaver, help, and spotmail. Got to mailsaver and release. It'll then (give it a moment) ask where you want to save the mail in that mailbox to an you can choose or create a file as normal, and then set it going. You might need to launch it several times depending on how much is in your selected mailbox (it does 100 per launch), but trust it, it will just trundle away in sequence until they are all done. That's it. Now, or when you've backed up your disk, you can empty the archived mails from the Mail program Trash. Repeat until satisfied.
I'd never use the "action" folder or much automation on this, since I never want to archive "everything up to today" and tend to keep my archives in "family 2005" "family 2006" etc folders, so I make and delete mailboxes to back up as I need them. A bit more laborious, and perhaps not using the program in the fullest or most elegant way, but it does what I need it to do, and it seems a very reasonable price to prevent a major problem.
